Business Assistant

We now plan to recruit Business Assistant /Officer in Business Management Department in the Stockholm Branch.

Job Description

• Support procurement initiation and implementation, including preparation of requests, coordination with suppliers, and documentation submission in line with internal policies.
• Maintain accurate procurement and purchasing records.
• Handle reimbursement and expense submissions for purchases made
• Assist with ongoing supplier and contract management, including data maintenance in internal systems.
• Support required supplier screenings and prepare regular or ad-hoc data and reports as requested by Head Office or Parent Bank.

• Coordinate employee travel arrangements and related logistics in accordance with branch policies and cost guidelines.
• Support daily office operations, including facilities coordination and general administrative tasks.
• Assist with internal activities and corporate events that promote employee engagement and a positive workplace culture.
• Provide other general and ad-hoc support to the Executive Office as required.

• Support basic documentation management, including handling incoming and outgoing correspondence and maintaining proper filing and record-keeping.
• Assist with archive registration, sorting, storage, and annual inventory under the guidance of the manager.

• Bachelor’s degree in Accounting, Economics, Business Administration, Information Technology, or other relevant disciplines.
• 1–2 years of relevant experience in operations, administration, procurement, office management, or a similar role.
• Experience working in an international or multicultural environment; knowledge of Chinese/Asian culture is considered an advantage.
• Fluent in written and spoken English; proficiency in Chinese and/or Swedish is a plus.
• An IT-related background, enabling the candidate to support IT-related matters and provide backup coverage for the IT Manager when needed, is considered a strong advantage.

Personal Competencies

You are well-organized, detail-oriented, and able to manage multiple tasks. You demonstrate good communication and teamwork skills, maintain a positive and proactive attitude, and can work effectively in a dynamic work environment.

Application

Since the selection and interviewing is ongoing; please submit your Cover letter and CV in English as soon as possible to e-mail: hr.se@bankofchina.com.

All applications will be kept confidential. If you have questions about the position please contact Shelly Zhu via e-mail: hr.se@bankofchina.com. We look forward to your application!